News and Recent Work

NIVA is a sponsor of Scaling Up 2016: 14-16 November 2016

Scaling Up Conference is taking place 14-16 November 2016 at the Chateau Laurier in Ottawa.

Public Health Agency of Canada State of Public Health in Canada Report: Fall 2016

NIVA assisted the Public Health Agency of Canada develop the Chief Public Health Officer's Report on the Canadian Nurses Foundation (CNF). NIVA conducted plain language editing of the text, and worked on a complementary report on the Health Status of Canadians.

NIVA sponsors Nightingale Gala for the Canadian Nurses Foundation: Spring 2016

Canadian Nurses Foundation (CNF) is an organization that advances nursing knowledge and improves health care by providing scholarships, awards, and research grants to nurses and nursing students in Canada.

Lac Ste. Anne County Land Use Bylaw, and Municipal Development Plan: Summer 2015

Lac Ste. Anne County had two draft documents—the Land Use Bylaw, and Municipal Development Plan—that were nearing completion. NIVA copy edited the documents to reflect the county’s editorial standards and quality objectives. Concerns expressed by the county included consistency in spelling and grammar, proper document references, appropriate application of definitions, and so on.

Public Health Agency of Canada State of Public Health in Canada Report: Summer 2015

NIVA assisted the Canadian Chief Public Health Officer in developing a concise report on drug and alcohol use in Canada. The report focused on youth and primary prevention aimed at the general public and parliamentarians. In addition, NIVA edited the entire State of Public Health in Canada report.

Canadian Hydrographic Service Pacific Sailing Directions: Spring 2015

The Canadian Hydrographic Service (CHS) is an important program of Fisheries and Oceans Canada (DFO). CHS publishes nautical charts and hundreds of associated publications including the Sailing Directions series of documents. CHS required NIVA`s assistance in converting the PAC 202, a sailing direction document for the Pacific Region to CS6 InDesign format, using the current CS6 design template applied to other Sailing Directions documents.

Regionally housed Ecosystems and Oceans Science Sector Web Content Review: Spring 2015

Fisheries and Oceans Canada (DFO) required its regionally housed Ecosystems and Oceans Science Sector (EOSS) web content to be reviewed to determine how to best integrate regionally based content with centrally held content and functionality, and to enable it to provide continued easy-to-access service to regional users during the transition to the Government of Canada’s single-portal “” website.

The results of NIVA’s work ensured that EOSS was more readily able to identify areas online where its current web footprint could be reduced. We also assisted in the migration of the regional content to into the National Capital Region domain. In addition, we prepared the EOSS information architecture (IA) and structure to be an early adopter of the Web Experience Toolkit 4.0 in the next phase of the DFO re-launch and implementation and key topics on

Editing Health Canada’s Human Resources Policy Suite Documents: Spring & Summer 2015

The Human Resources (HR) policy suite contains policies, standard operating procedures (SOPs), guides, forms, and other information tools. As with any large document update initiative, the documents that comprise the HR policy suite needed to be put through an extensive quality assurance process to ensure consistency in content presentation within each document and across the policy suite; the use of plain language; and the elimination of errors in grammar, spelling, and other editorial aspects.

In addition to editing the English versions of the documents in the policy suite, NIVA edited the French version to ensure that they were up-to-date and consistent with the English text.

Formatting the CBRNE Annex of the Health Portfolio Emergency Response Plan: Spring 2015

NIVA formatted and quality assured the English and French versions of both the Health Portfolio Emergency Response Plan and the CBRNE Annex in MS Word format.

Plain Language Canadian Science Advisory Secretariat (CSAS) Guidance Documents: Spring 2015

CSAS required NIVA`s assistance with setting the stage for the development of documents to provide guidance that would be accessible to a wider range of stakeholders, including non-governmental organizations, members of the fishing industry, and the general public. Objectives of this work included conceptualizing plain language tools for different types of guidance content, developing appropriate document design templates, and developing text for “proof-of-concept” examples for several types of guidance documents.

Reviewing and Updating the Health Canada and Public Health Agency of Canada Chemical Emergency Response Plan and associated documents: Winter 2014

The Chemical Emergency Preparedness & Response Unit (CEPRU) “emergency information architecture” is in place to enhance the readiness level of the Health Portfolio (HP) to respond to chemical emergencies of national concern.

NIVA reviewed and updated the Health Portfolio Chemical Emergency Response Plan (CERP) and its appendices (comprised of standard operating procedures, organization charts, decision-aids, guidelines, and forms) for alignment and harmonization with Health Portfolio emergency response keystone documents. This work also included the implementation of applicable recommendations from After Action Review and Improvement Plan (AARIP) of previously undertaken exercises, and the consultation and input from the HP Chemical Emergency Management Advisory Committee.

NIVA then updated and developed the CEPRU emergency response fillable, dynamic Adobe/PDF forms based on the task, and integrated these forms within an Adobe Acrobat Pro PDF Portfolio document. Additionally on an “as-needed” basis, NIVA reviewed, edited, and developed miscellaneous CEPRU chemical emergency management documents, including guidelines on chemicals of concern.

Canadian Blood Services Science Communication Plan: Winter 2014

Canadian Blood Services (CBS) required NIVA’s assistance with 1) developing a science communication plan that would promote the science conducted by CBS broadly to both general and knowledgeable audiences in Canada and 2) integrating information about the science that supports CBS policies, activities, and initiatives into day-to-day communication activities.

NIVA developed a model to describe how science communication should be conducted by CBS. This model took into account the considerations and constraints specific to the organization. A plan was developed that identified: target audiences and their communications needs; specific media, and other opportunities for communicating CBS science; how to develop a process to convert CBS published research into communication activities; and how to use CBS science to communicate policies, programs, and initiatives.

Communicating Science in Plain Language Workshops: 2014–2015

NIVA developed the content of the workshop—directed at two Fisheries and Oceans Canada (DFO) science institutes in the Pacific region (one at the Institute of Ocean Sciences in Sidney, British Columbia (BC) and at the Pacific Biological Station in Nanaimo, BC)—in consultation with the DFO project authority. This content included course materials, workbooks, visual aids, and other materials. The content was customized to meet the specific needs and requirements of science staff at the Pacific region institutes, so that the content was relevant to their needs and addressed the issues and challenges related to science communication in the region.

NIVA additionally delivered three two-day workshops (two at the Bedford Institute of Oceanography in Dartmouth, Nova Scotia and one at the St. Andrews Biological Station in St. Andrews, New Brunswick). Each workshop was reviewed immediately after it was given, so that the approach for the following workshop could be adjusted and improved.